1.1 Pack the cases Print the sample schedules for both crane and non-crane samples and highlight the month to be sampled. This will need completing for both Gryphon (GRY) and Global Producer III (GP3). The schedules are stored in Share, on the 'Maersk oil UK' client site.
Locate the relevant case(s) for the asset(s) and fill with the required number of empty bottles. NB Please check 'oil sample tracker' to identify which cases belong to which asset. Cases are stored in the lab at Metron. Several spare bottles should also be included.
Check the sample schedules for how many empty bottles of what size are required for crane and non-crane sampling for the asset being packed and add them to each case. (NB Crane and non-crane samples need to be packed in different cases for shipping offshore, even if going to the same asset, as the sampling for each will be completed by different people at different times). Include a copy of the schedule in the case.
Make sure the correct address label is showing on the front of the peli-case and that the return label to Metron is also contained within the pouch.
Ensure there are enough of the required bottle labels for the schedule. You may need to check with the Engineer who will be taking the samples offshore as to whether they already have enough. The operations Coordinator will be able to assist for this. If in any doubt, include the correct sample labels in the case.
Submit cases to Storeman for shipping
Project Planner and Controller and Team Lead
52.PR001 MOUK Managing Lubricant Samples
1.2 Ship cases offshore Ensure the oil sample tracker is updated with location of the cases, date sent out and contents.
Ship the item in accordance with the goods out process.
Book the courier to collect cases - deadline for delivery is 1600 the day before sailing. The shipping schedule can be checked to ensure the cases will arrive in time.
Save all delivery notes in relevant folders on Share.
Workshop Coordinator
52.PR001 MOUK Managing Lubricant Samples
2.2 Forward case(s) to Castrol/SGS Remove label book from Peli case before forwarding
Check that all sample pots have labels on the bottles
If there are less than 7 samples, pack in a cardboard box instead of the yellow peli-case.
Swap address card on the front of the Peli case/create a delivery label for the cardboard box.
Create delivery notes ensuring that all sections are completed.
Book courier to collect samples being sent to Castrol/SGS.
Ensure 'oil sample tracker' is updated with location of the cases, date sent out and contents.
Save all delivery notes in relevant folders on Share.
Workshop Coordinator
52.PR001 MOUK Managing Lubricant Samples
3.1 Put case back into stock Empty case and return any empty bottles and the case back to storage in the lab.
Log the return of the case on the oil sample tracker.