1.1 Pack the cases Print the sample schedules for the relevant month and asset. The schedules are stored in Share, on the CNR UK client site.
Locate the relevant case(s) for the asset(s) and retrieve the required number of empty bottles, taking account of required sample sizes on the schedule.
With the schedule, log into the Lubetrend website and print off the labels for the sample month. Attach the printed labels to the blank sample bottles and pack into the case. At least 1 spare bottle with a QR code should also be included if space allows.
Add in at least 3m of hose and a vacuum pump to each case. Where the schedule indicates also add an RVPOT sample bottle. 250ml bottles are to be packed separately in a suitable box for shipping. (NB Crane and non-crane samples need to be packed in different cases for shipping offshore, even if going to the same asset, as the sampling for each will be completed by different people at different times).
Include a copy of the schedule in the case. Make sure the correct address label is showing on the front of the pelicase.
Where the schedule indicates an RVPOT Sample is required 250ml bottles are to be packed separately in a suitable box for shipping.
(NB Crane and non-crane samples need to be packed in different cases for shipping offshore, even if going to the same asset, as the sampling for each will be completed by different people at different times).
Include a copy of the schedule in the case. Make sure the correct address label is showing on the front of the peli-case. Make sure the spare bottles have a QR code label for pre-registering the samples when they return from the CNR asset.
Project Planner and Controller and Team Lead
56.PR007 CNR Managing Lubricant Samples
2.1 Oil samples received at Metron Complete goods in for case(s) in accordance with the goods in process. Check all lids are secure on sample containers.
Samples must be repacked/checked in the workshop, not the office.
You must sign onto the risk assessment before processing the oil samples. Ensure label pocket is clean and free of any residue.
A record of what samples have arrived must be kept - print off the schedule and tick against what has arrived. Tick the quantity also if this is correct, if not, write the actual quantity received next to this (usually 100ml or 250ml). If additional samples received, that are not on the schedule, hand write as much detail as possible onto the list, ensuring this is legible.
Pre-labelled bottles have a code which includes the System Unique ID starting with "L" and with 4 digits after. These samples do not require pre-registration, the lab can scan this label to identify the sample.
Bottles with No Pre-printed label (used for extra samples etc.) will have a QR Code with a QB next to it followed by 7 digits. Take a note of this number as this will be used for pre-registration. (This is not required if a pre-printed label is available, only one code is required).
If Bottles arrive without a QR Code or Label, take a QR code from an unused bottle and add to the sample and follow the same process for pre-registration. Save all delivery notes in the relevant folders on teams. Scan and save a copy of the printed and marked up schedule, save in the calendar month you are in, not from the schedule dates.
Log-in to Lubetrend website to pre-register samples. Follow guidance note to for any samples that require pre-registration.