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| 05.PR011 Goods OUT |
1.7 Update asset register
Update the asset register as required. Speak to the Project planner and controller if additional information is needed. |
Workshop Coordinator
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| 05.PR013 Control of Monitoring & Measuring Devices |
1.2 Verification of calibration certificate
All calibration certificates should be supplied with the goods purchased, leased or hired.
Check calibration certificate supplied with instrumentation includes the following (if applicable)
1. Unambiguous identification of the item calibrated (normally a model and serial number).
2. Evidence that the measurements are traceable to a National calibration authority.
3. The method of calibration.
4. A statement of compliance with any relevant specification
5. The calibration results.
6. The uncertainty of the measurement.
7. The environmental conditions while under test
8. The date of calibration.
9. The signature of the person under whose authority the certificate was issued.
10. The name and address of the issuing organisation including the date of issue of the certificate.
11. A unique identification of the calibration certificate |
Project Planner and Controller and Team Lead
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| 05.PR013 Control of Monitoring & Measuring Devices |
2.1 Calibrate equipment
Carry out regular calibration as required to maintain usability of equipment.
If existing calibration expires prior to re-calibration, the equipment should be placed in quarantine.
If sending items for external calibration, ensure the goods out process is followed.
I/P to process:
Re-calibrated equipment will be processed via 09.PR001 Goods IN
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Project Planner and Controller and Team Lead
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| 05.PR013 Control of Monitoring & Measuring Devices |
3.1 Update equipment status
If instruments do not possess a suitable calibration certificate and cannot be calibrated then the equipment should be tagged and placed in quarantine while calibration or disposal is arranged.
Note:
instrumentation may be used 'for indication only' if for example there is a degree of drift, but this is acceptable for indication even although it can not be correctly calibrated. Instrumentation/equipment to be used in this manner must be clearly marked.
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Project Planner and Controller and Team Lead
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| 05.PR016 Registering Metron Asset |
1.1 Identify item in asset register
Establish whether an item is a client asset, a Metron asset or a hired asset. This will have been identified as part of the goods in process.
Inspect the item for a silver label containing an asset number beginning with A for Metron assets or C for client assets. Metron technological assets not for operational use, being with 'IT'. If a label is found, open the asset register and search for the number within the correct tab (the asset register will have separate tabs for Client and Metron assets).
If the number exists within the asset register and corresponds with the item, the item has been identified. Proceed to section 3.0.
If no number or item exists within the asset register, proceed to section 2.0. |
Project Planner and Controller and Team Lead
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| 05.PR016 Registering Metron Asset |
2.5 Storage and Preservation
Review storage and preservation requirements, assessed during the goods in process, and decide how and where the asset is to be stored.
If storing, the chosen storage location should be recorded on the asset register
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Project Planner and Controller and Team Lead
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| 05.PR016 Registering Metron Asset |
3.1 Update Asset Register
Download the Asset Register and update the details for the item on the correct tab. |
Project Planner and Controller and Team Lead
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| 05.PR018 Quarantine |
1.4 Update Asset Register (Assets Only)
If item in question is an Asset - either Metron, Client or Hire - then the 'Current Location' on the Asset Register should be updated to show item is currently in quarantine.
Notes can also be added to the Asset Register to provide more information.
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Project Planner and Controller and Team Lead
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| 05.PR018 Quarantine |
1.5 Agree Actions
Discuss issue with Operations Manager, agree actions.
If the issue has arisen due to a non-conformance, the NC/IO process should be followed.
If the item is to be sent for external repair or calibration, this should be actioned through the procurement process.
If the item is to be repaired internally, this should be managed as an internal project.
Notes can also be added to the Asset Register to provide more information.
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Project Planner and Controller and Team Lead
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| 05.PR018 Quarantine |
1.7 Update Asset Register (Assets Only)
When item is removed from quarantine, the Asset Register will need updated to reflect the changes. |
Project Planner and Controller and Team Lead
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| 05.PR019 Hire Equipment |
1.2 Add item to Metron asset register
Register the items as hire equipment within the asset register, on the 'hire' tab.
Each item is to be given a separate hire number, even if for the same job.
Fill out as many details as possible within the register, including a designated shelf number for the item, whilst at GTS Metron's premises. Boxes and packaging can also be stored on this shelf, while items are offshore for example, if not required for transportation at that time.
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Workshop Coordinator
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| 05.PR019 Hire Equipment |
2.1 Register returning equipment
The returning equipment will be processed by the Goods In process.
Make sure that all components/accessories are returned.
Register the item as retuned on the Asset register, on the hire page.
Check for functionality. An Engineer may be required.
If the item is damaged, discuss with the Operations Manager. Place item in quarantine. |
Workshop Coordinator
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| 05.PR027 Equipment mobilisation |
1.3 Update asset register and save documentation
Update the location record of each item being mobilised in the asset register.
Save the mobilisation record in Share in the job site.
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Project Planner and Controller and Team Lead
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| 05.PR027 Equipment mobilisation |
1.5 Receive approval
If required, approval will be given from the client's logistics department to proceed with the delivery of items.
Each individual client will be different however, so ensure logistics notes are checked on the client site.
Check that equipment is in calibration and has sufficient coverage to complete the work scope. |
Project Planner and Controller and Team Lead
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| 05.PR027 Equipment mobilisation |
2.3 Update asset register and save documentation.
Update the asset register to show the equipment has returned and resave the updated mobilisation record in share. |
Project Planner and Controller and Team Lead
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| 10.PR002 Control of ISD Assets |
1.3 Register item
Update the asset register ISD tab with the new item's details.
Laptops (L), Desktops (D), and Training PCs (TR) should be registered in the following format with the next available sequential number: M-(L/D/TR)-XXX
All other items should be registered in the following format: ISXXXXXX
Cables and power leads are not required to be registered in the asset register. |
Business Systems Manager
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| 10.PR002 Control of ISD Assets |
2.0 IDENTIFY USE
Identify use for the item:
Future use
Store the item in the original packaging in the IT cupboard and update the asset register if required.
Immediate use
Go to 2.1 if the items will not be stored for future use. |
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| 56.PR002 CNR Mobilisation of Equipment by Sea |
2.3 Pack Equipment
Equipment is to be packed appropriately for the method of travel. Equipment calibration and certification to be checked.
Highlight any issues immediately to the Operations Coordinator |
Workshop Coordinator
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| 56.PR003 CNR Mobilisation of equipment by air |
2.1 Pack equipment
The equipment/kit should then be packed and all relevant forms/records included.
Operations Coordinator to provide PO and job numbers for delivery notes/labels.
Equipment is to be packed appropriately for the method of travel. Dangerous goods must be packaged and labelled as defined in MSDS. Make sure all on hire items are individually listed on the delivery note with the name given on the quote.
Operations Coordinator can provide any information required.
Equipment calibration and certification to be checked. Highlight any issues immediately to the Operations Coordinator.
Refer to CNR aviation help sheet for freight weights. |
Workshop Coordinator
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