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| 13.PR011 Document Rentention Management |
1.1 Review/Identify Need
Document archives are reviewed at least annually and/or when limitations on storage capacity are identified |
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1.2 Archive Electronic Documents
All electronic documents are kept indefinitely.
When the retention period for electronic records has expired, they can be archived to external disk and stored in the company fire safe if necessary.
The external disk should be clearly labelled as a data archive including the creation date.
An index file should be included in the root director of the file system. |
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1.3 Archive Physical Documents
Physical copies of documents should be archived to archive boxes and retained in the company stores for future reference.
All archive boxes should be clearly and uniquely identified and provided with an index of their contents. Physical copies are only retained where specifically required. Electronic copies should always be used where possible |
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1.4 Review Physical Archive Content
The content of the physical archive should be reviewed at least annually.
When necessary documents should only be disposed of when their retention period has expired. Disposal of documents should be carried out in accordance with company policies and procedures |
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| 52.PR004 MOUK Collecting Adhoc Data |
5.6 Submit signed timesheet
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6.6 Issue report
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| 52.PR005 MOUK Collecting Routine VibXpert Data |
5.6 Submit signed timesheet
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6.6 Issue CM report
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