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| 52.PR001 MOUK Managing Lubricant Samples |
1.1 Pack the cases
Print the sample schedules for both crane and non-crane samples and highlight the month to be sampled. This will need completing for both Gryphon (GRY) and Global Producer III (GP3). The schedules are stored in Share, on the 'Maersk oil UK' client site.
Locate the relevant case(s) for the asset(s) and fill with the required number of empty bottles. NB Please check 'oil sample tracker' to identify which cases belong to which asset. Cases are stored in the lab at Metron. Several spare bottles should also be included.
Check the sample schedules for how many empty bottles of what size are required for crane and non-crane sampling for the asset being packed and add them to each case. (NB Crane and non-crane samples need to be packed in different cases for shipping offshore, even if going to the same asset, as the sampling for each will be completed by different people at different times). Include a copy of the schedule in the case.
Make sure the correct address label is showing on the front of the peli-case and that the return label to Metron is also contained within the pouch.
Ensure there are enough of the required bottle labels for the schedule. You may need to check with the Engineer who will be taking the samples offshore as to whether they already have enough. The operations Coordinator will be able to assist for this. If in any doubt, include the correct sample labels in the case.
Submit cases to Storeman for shipping |
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1.3 Stock check empty bottles
Refer to sample schedules for the number of bottles required.
Ensure that enough bottles are in stock for the next 6 months - check schedule for numbers required.
If more bottles are required, advise the Operations Coordinator who will contact Castrol for more.
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1.4 Check cases and contents on arrival offshore
Check that the cases have arrived offshore and that they contain the required labels, bottles and schedules.
If there are any cases still offshore from the previous month, ensure that they are shipped back to Metron.
Discuss any issues with Operations Coordinator.
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1.5 Check offshore sample bottle stocks
Ensure that enough bottles are in stock offshore for ad-hoc sampling or contingencies (i.e. lost shipment). If there are not enough available, contact the Operations Coordinator who will arrange for more to be sent offshore. |
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1.6 Collect lubricant samples and ship back to Metron
Ensure that each bottle has the correct label attached.
Crane samples should be packed in a separate case from the other samples.
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2.1 Oil samples received at Metron
Complete goods in for case(es) in accordance with the goods in process.
Check all lids are secure on sample containers - As per risk assessment link, wear appropriate PPE. Samples must be repacked/checked in the lab, not the office. You must sign onto the risk assessment before processing the oil samples.
Ensure label pocket is clean and free of any residue.
A record of what samples have arrived must be kept - print off the schedule and tick against what has arrived (not in black ink). Tick the quantity also if this is correct, if not, write the actual quantity received next to this (usually 100ml or 250ml). If additional samples not on the schedule are received, hand write as much detail as possible onto the list, ensuring this is legible.
Scan the document and save in the 'received samples' folder for the relevant asset on share.
Submit cases to Storeman for shipping. |
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2.2 Forward case(s) to Castrol/SGS
Remove label book from Peli case before forwarding
Check that all sample pots have labels on the bottles
If there are less than 7 samples, pack in a cardboard box instead of the yellow peli-case.
Swap address card on the front of the Peli case/create a delivery label for the cardboard box.
Create delivery notes ensuring that all sections are completed.
Book courier to collect samples being sent to Castrol/SGS.
Ensure 'oil sample tracker' is updated with location of the cases, date sent out and contents.
Save all delivery notes in relevant folders on Share. |
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| 52.PR019 Thruster Condition Monitoring |
3.5 Collect CBM Data & carry out 1st line review of vibration data
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3.6 Report initial findings
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3.7 Discuss initial findings
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3.9 Detailed analysis of vibration & oil analysis data (Onshore)
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4.1 Carry out 2 monthly CBM Data/Sample collection
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4.2 Complete initial analysis of data & report initial findings to Chief Engineer
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4.3 Review initial report
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| 56.PR007 CNR Managing Lubricant Samples |
1.1 Pack the cases
Print the sample schedules for the relevant month and asset. The schedules are stored in Share, on the CNR UK client site.
Locate the relevant case(s) for the asset(s) and retrieve the required number of empty bottles, taking account of required sample sizes on the schedule.
With the schedule, log into the Lubetrend website and print off the labels for the sample month. Attach the printed labels to the blank sample bottles and pack into the case. At least 1 spare bottle with a QR code should also be included if space allows.
Add in at least 3m of hose and a vacuum pump to each case. Where the schedule indicates also add an RVPOT sample bottle. 250ml bottles are to be packed separately in a suitable box for shipping. (NB Crane and non-crane samples need to be packed in different cases for shipping offshore, even if going to the same asset, as the sampling for each will be completed by different people at different times).
Include a copy of the schedule in the case. Make sure the correct address label is showing on the front of the pelicase.
Where the schedule indicates an RVPOT Sample is required 250ml bottles are to be packed separately in a suitable box for shipping.
(NB Crane and non-crane samples need to be packed in different cases for shipping offshore, even if going to the same asset, as the sampling for each will be completed by different people at different times).
Include a copy of the schedule in the case. Make sure the correct address label is showing on the front of the peli-case. Make sure the spare bottles have a QR code label for pre-registering the samples when they return from the CNR asset. |
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1.3 Stock check empty bottles
Refer to sample schedules for the number of bottles required.
Ensure that enough bottles are in stock for the next 6 months - check schedule for numbers required.
If more bottles are required, contact Ops admin to order more. |
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2.1 Oil samples received at Metron
Complete goods in for case(s) in accordance with the goods in process.
Check all lids are secure on sample containers.
Samples must be repacked/checked in the workshop, not the office.
You must sign onto the risk assessment before processing the oil samples. Ensure label pocket is clean and free of any residue.
A record of what samples have arrived must be kept - print off the schedule and tick against what has arrived. Tick the quantity also if this is correct, if not, write the actual quantity received next to this (usually 100ml or 250ml). If additional samples received, that are not on the schedule, hand write as much detail as possible onto the list, ensuring this is legible.
Pre-labelled bottles have a code which includes the System Unique ID starting with "L" and with 4 digits after. These samples do not require pre-registration, the lab can scan this label to identify the sample.
Bottles with No Pre-printed label (used for extra samples etc.) will have a QR Code with a QB next to it followed by 7 digits. Take a note of this number as this will be used for pre-registration. (This is not required if a pre-printed label is available, only one code is required).
If Bottles arrive without a QR Code or Label, take a QR code from an unused bottle and add to the sample and follow the same process for pre-registration. Save all delivery notes in the relevant folders on teams. Scan and save a copy of the printed and marked up schedule, save in the calendar month you are in, not from the schedule dates.
Log-in to Lubetrend website to pre-register samples. Follow guidance note to for any samples that require pre-registration.
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2.2 Forward case(s) to lab
Check that all sample bottles have labels. If there are less than 7 samples, pack into a cardboard box instead of the pelicase.
Swap address card on the front of the pelicase/create a delivery label for the cardboard box/pelicase.
Create delivery notes ensuring that all sections are completed. Ensure that quantities of each type of sample are clearly stated.
Ship to the lab using the goods out process.
Ensure 'oil sample tracker' is updated with location of the cases, date sent out and contents.
Save all delivery notes in relevant Project folders on Teams.
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4.1 Collate delivery notes and cross reference with the sample Schedule.
All delivery notes should be kept in the relevant teams' folder for the client/asset.
Transfer copies of these across to the invoice folder ready to attach to the invoice.
Compare the delivery notes to the schedule to check the correct number of samples are being invoiced. There may be discrepancies, and this is fine, but if there is a significant variation confirm with the relevant engineer and storeman that the quantities we have received are correct.
You should have delivery notes from the client into Metron, From Metron to the lab, delivery notes from the lab back to Metron and then Metron back to the client.
The delivery notes back to the client should include empty bottles, thief pump and a length of hose. Quantities from all these delivery notes will relate to different lines on the invoice.
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