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| 14.PR035 COSHH Assessment |
1.1 Ordering of new substances
When the task specific requirement for a substance is identified the CoSHH Inventory is to be checked to ascertain if a suitable substance is currently held that will serve requirements.
If no substance is currently held then the Team Lead/Line Manager or QHSE Manager is to be consulted and provided with all the relevant details including intended use of the proposed substance.
If the decision is taken to go ahead with an initial order the Team Lead, Line Manager or QHSE Manager will authorise the procurement of new CoSHH.
CoSHH is not to be ordered unless authorization is obtained from the Team Lead, Line Manager or QHSE Manager. |
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1.2 When new substances are delivered
When new CoSHH substances are delivered the Warehouse Storeman is to place the item in the CoSHH quarantine area.
Warehouse Storeman is to obtain a current SDS and provide to the assessor |
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2.1 Check for existing CoSHH Assessment
Check the CoSHH Register to ascertain whether an up to date CoSHH assessment already exists for the substance. If not, revert to section 1.2.
If a CoSHH assessment does exist check whether it refers to the latest Safety Data Sheet (SDS). If it does not progress to step 4.0.
If it does refer to the latest SDS liaise with the CoSHH assessor to confirm whether there have been any major changes to:
- The task/process
- Personnel carrying out the tasks - e.g. inexperienced workers, pregnant employees, employees with pre-existing conditions such as asthma, dermatitis etc.
If all the above has been satisfied, no further assessment of the substance and task is required.
If any of the above has not been satisfied, progress to step 4.0
Hard copies of all signed CoSHH Assessments and latest SDS’S are stored within the CoSHH Control Folder located next to the CoSHH cabinet CoSHH Assessments and SDS’s are stored electronically on Share. |
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3.1 Gather information about the substances
Before beginning the CoSHH assessment process, ensure that a copy of the latest Safety Data Sheet (SDS) for the substance is available. SDS's are available from the suppliers of the products |
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4.1 Create COSHH assessment
CoSHH assessor is to be informed that a CoSHH assessment is required CoSHH assessor to check the CoSHH Register and obtain the next free CoSHH number
Complete the COSHH assessment in line with the substances intended use using the guidance contained within 14.DC 024 - CoSHH Procedure
Substance to be added to the CoSHH Register
Substance and storage area to be numbered accordingly
CoSHH assessment and SDS to be stored on share with hard copies added to the CoSHH control folder
Always reference the SDS during completion of the assessment
Update each section of the CoSHH Assessment Form in accordance with 14.DC024 - Annex A - Guidance on Completing the CoSHH Risk Assessment Form and 14.DC024 - Annex B - CoSHH Assessment Process Flow Diagram
No substance is to be used until all the above actions have been completed. |
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5.1 Assessor sign off
CoSHH Assessor to enter the date when the assessment was carried out and sign and date the document. Ensure that the signature is legible |
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5.3 COSHH Assessment
If the CoSHH Assessment details that the task is safe to be carried out with current control measures, then the task can proceed.
If the CoSHH Assessment details that the task is safe to be carried out subject to actions listed. All actions are to be completed before the task can proceed.
If the CoSHH Assessment details that the task is unsafe. Advise the QHSE Manager immediately. Substance to be quarantined and task not to proceed until all problems have been rectified.
No work is carried out that is liable to expose employees to substances hazardous to health unless a suitable and sufficient assessment in writing of those risks has been carried out and that the steps needed to meet the requirements of the CoSHH Regulations are recorded. |
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5.4 Review
The procedure and all associated documentation will be reviewed annually, unless changing circumstances require an earlier review. |
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