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| 01.PR001 Holding a Meeting |
1.6 Identify chair
Identify who will chair the meeting
Chair responsibilities:
-Keeps discussion on topic/agenda
-Ensures everyone gets equal ‘airtime’
-Keeps discussions on time
-Deals with conflict |
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1.9 Send meeting invite
Once all the above criteria have been identified and entered, send the meeting invite. This allows people to have prior warning on what will be discussed, books in the attendees and reserves the room. |
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1.10 Preparation for meeting
The chair / organizer should get to the meeting location early and ensure the room and equipment required for the meeting are prepared and ready. |
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2.2 Record actions
Record any actions and decisions made. Actions should be reviewed at the end of the meeting to confirm understanding and responsibility.
This ensures that decision have been recorded for future reference and follow up actions are recorded and delegated.
Actions should be recorded on ERP under the project number. |
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